PRIVACY POLICY

Information We Collect

We may collect the following types of information:

• Personal Information: Your name, email address, phone number, mailing address, and date of birth when you schedule appointments or contact us.

• Protected Health Information (PHI): Medical history, diagnoses, treatment plans, insurance details, and other health-related data you provide through our patient portal or forms.

• Technical Data: IP address, browser type, operating system, and website usage data collected via cookies and analytics tools.

• Other Information: Feedback, survey responses, or other details you voluntarily provide.

 

How We Collect Information

We collect information through:

• Direct Interactions: When you complete online forms, request appointments, or communicate with us via email or phone.

• Patient Portal: Secure submission of health information through our HIPAA-compliant patient portal.

• Automated Technologies: Cookies, server logs, and analytics tools that collect technical data as you navigate our website.

• Third Parties: Information from referring physicians, insurance providers, or other healthcare entities, where permitted by law.

 

How We Use Your Information

We use your information to:

• Provide medical services, such as scheduling appointments, managing patient records, and coordinating care.

• Communicate with you about appointments, billing, or treatment plans.

• Comply with legal obligations, including HIPAA and state regulations.

• Improve our website and services through usage analytics and feedback.

• Protect against fraud, unauthorized access, or security threats.

 

How We Share Your Information

We may share your information:

• With Business Associates: HIPAA-compliant vendors (e.g., billing services, IT providers) under Business Associate Agreements.

• For Treatment, Payment, or Operations: With healthcare providers, insurers, or others involved in your care, as allowed by HIPAA.

• As Required by Law: To comply with court orders, public health mandates, or other legal requirements.

• With Your Consent: For purposes outside HIPAA permissions, such as marketing, only with your explicit approval.

We do not sell your personal information or PHI.

 

Data Security

We implement robust safeguards to protect your information, including:

• Encryption of data transmitted via our website and patient portal.

• Secure storage of PHI in compliance with HIPAA standards.

• Regular security audits and staff training on privacy practices.

• While we strive to protect your data, no system is entirely secure. In the event of a data breach, we will notify affected individuals as required by law.

 

Your Rights

Under HIPAA and applicable laws, you have the right to:

• Access and obtain a copy of your PHI.

• Request corrections to inaccurate or incomplete PHI.

• Request restrictions on certain uses or disclosures of your PHI.

• Receive an accounting of disclosures of your PHI.

• File a complaint with us or the U.S. Department of Health and Human Services if you believe your privacy rights have been violated.

To exercise these rights, contact our Privacy Officer at privacy@beasleybrainbehavior.com or (555) 123-4567.

 

Cookies and Tracking Technologies

Our website uses cookies to improve functionality and analyze usage. You can manage cookie preferences in your browser settings. For more information, see our Cookie Policy.

 

Third-Party Links

Our website may link to third-party sites. We are not responsible for their privacy practices. Please review their policies before sharing information.

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Children’s Privacy

Our services are not intended for individuals under 13. We do not knowingly collect information from children without parental consent. If you believe we have such information, contact us immediately.

 

International Users

If you are outside the U.S., your information may be processed in the U.S., where data protection laws differ. By using our website, you consent to this transfer.

 

Changes to This Privacy Policy

We may update this policy as needed. Changes will be posted here with an updated "Last Updated" date. Significant changes may be communicated via email or a website notice.

 

Contact Us

For questions or concerns about this Privacy Policy, contact our Privacy Officer:

Richmond Brain & Behavior

3111 Northside Ave, Suite 200

Richmond, VA 23225

Email: virginiatms@beasley.healthcare

Phone: (804) 476-8274

 

You may also contact the U.S. Department of Health and Human Services at www.hhs.gov/hipaa/filing-a-complaint.